Community Facility Use
Understanding and Following the Rental Process
Read and be familiar with the regulations, guidelines, and policy for using any Durango School District facility. Facilities are available for rent by organizations/businesses only; private parties are not permitted.
- Create a rental account.
- Upload the following documents to your rental account:
- Certificate of Liability with the minimum liability limits and listing Durango School District as the additional insured.
- Minimum Liability Limits: $2,000,000 per occurrence/$4,000,000 aggregate
- Additional Insured:
- Durango School District
- 281 Sawyer Dr., Ste 100
- Durango, CO 81303
- Signed Facility User Agreement
- Tax Status Letter (as applicable)
- Certificate of Liability with the minimum liability limits and listing Durango School District as the additional insured.
- Email the Operations Department once you have successfully uploaded all of the required documents for review and approval of the rental account.
- Once the rental account is approved, submit an online request a minimum of 2 weeks prior to your event - requests submitted with less than 2 weeks' advanced notice may not be approved.
- Reservation approval is dependent on the availability of space, personnel (if needed), and the timing of the event.
- A walkthrough of the venue may be needed depending on your event needs. These are typically scheduled within three weeks of your event. To schedule a walkthrough of your approved event, please contact the Operations Department.
- Invoices are emailed with a link to make payment online.
- Your request is final once all of these requirements have been met.
Thank you for choosing the Durango School District.
If you need additional information, please contact the Operations Department at 970-247-5411, ext. 1475.
Do's & Don'ts
- Do use only the rooms listed on the contract.
- Don't ask anyone to give you access to spaces not on your event request.
- Do make sure you and your group arrive and depart at the times listed on your event request. Doors will open 10 minutes prior to your event and promptly close 5 minutes after the event start time.
- Don't arrive earlier than the time on your event request, and make sure your entire group is out of the building by the time indicated on your event request. Customers will be charged extra time accordingly.
- Do include all requests for equipment for your activity on your event request.
- Don't ask anyone to supply you with equipment not originally requested.
- Do remain only in the areas listed on your event request.
- Don't access other parts of the building.
- Do supervise children while at DSD sites.
- Don't allow children to be unsupervised.
- Do help us ensure your event is successful by providing our office with all of the necessary information according to the timeline for rental processing.
- Don't wait until the last minute to provide the Certificate of Liability and Facility Use Agreement.
- Do notify the Facilities Rental Office of any problems or questions regarding your activity.
- Don't wait for, or let, a small problem become a large problem.
Effective July 1, 2025
Closures, Professional Development Days, Workdays, and Breaks
Please note that schools may not be available for rentals during school breaks.
- All buildings are closed on holidays.
District Observed Holidays - CLOSED
- Independence Day - July 4, 2025
- Labor Day - September 1, 2025
- Thanksgiving - November 27-28, 2025
- Winter - December 25-26, 2025
- New Year's - January 1-2, 2026
- Martin Luther King Jr. Day - January 19, 2026
- President’s Day - February 16, 2026
- Memorial Day - May 25, 2026
- Juneteenth - June 19, 2026
District Professional Development Days, Workdays and Breaks - may require additional personnel.
- August 7 - 18, 2025
- September 22, 2025
- October 3-6, 2025
- October 20, 2025
- November 24-28, 2025
- December 22, 2025 - January 2, 2026
- February 2, 2026
- March 2, 2026
- March 9-13, 2026
- April 20, 2026
- May 26, 2026
Rental Rates & Fees
Categories
- Category 1: School and School Support Groups
- Category 2: Groups, clubs, and organizations that complement district programs and activities; city, county, and governmental agencies.
- Category 3: Non-profit/Not-for-profit Organizations (Community)
- Category 4: All other organizations (Commercial)
Elementary Rates
| Facility | Category 1 | Category 2 | Category 3 | Category 4 |
|---|---|---|---|---|
| Classroom | No charge | +Labor | $20/hr + Labor | $40/hr + Labor |
| Gymnasium | No charge | +Labor | $20/hr + Labor | $40/hr + Labor |
| Cafeteria | No charge | +Labor | $25/hr + Labor | $50/hr + Labor |
| Library | No charge | +Labor | $25/hr + Labor | $50/hr + Labor |
| Multi-purpose Room (Needham only) | No charge | +Labor | $25/hr + Labor | $75/hr + Labor |
Middle School Rates
| Facility | Category 1 | Category 2 | Category 3 | Category 4 |
|---|---|---|---|---|
| Auditorium/Dining Commons (Miller MS only) | No Charge | +Labor | $50/hr + Labor | $100/hr + Labor |
| Cafetorium (Escalante Only) | No Charge | +Labor | $62.50/hr + Labor | $125/hr + Labor |
| Classroom | No Charge | +Labor | $20/hr + Labor | $40/hr + Labor |
| Conference Room | No Charge | +Labor | $25/hr + Labor | $50/hr + Labor |
| Gymnasium | No Charge | +Labor | $32.50/hr + Labor | $65/hr + Labor |
| Gym, Auxiliary (Escalante only) | No Charge | +Labor | $30/hr + Labor | $55/hr + Labor |
| Football Field | No Charge | +Labor | $5/hr + Labor | $10/hr + Labor |
| Library/Media Center | No Charge | +Labor | $25/hr + Labor | $50/hr + Labor |
| Soccer Field (Escalante Only) | No Charge | +Labor | $5/hr + Labor | $10/hr + Labor |
High School Rates
| Facility | Category 1 | Category 2 | Category 3 | Category 4 |
|---|---|---|---|---|
| Classroom | No Charge | +Labor | $20/hr + Labor | $40/hr + Labor |
| Conference Room | No Charge | +Labor | $25/hr + Labor | $50/hr + Labor |
| Ball Field | No Charge | +Labor | $25/hr + Labor | $50/hr + Labor |
| Gym, Main | No Charge | +Labor | $50/hr + Labor | $100/hr + Labor |
| Gym, Auxiliary/South | No Charge | +Labor | $30/hr + Labor | $55/hr + Labor |
| Gym, Wrestling | No Charge | +Labor | $10/hr + Labor | $20/hr + Labor |
| Stadium | No Charge | +Labor | $25/hr + Labor | $50/hr + Labor |
| Theater* | No Charge | +Labor | $50/hr + Labor | $100/hr + Labor |
*Use of the theater's stage lighting and equipment will require the assignment of a Stage Manager.
Impact Career Center
| Facility | Category 1 | Category 2 | Category 3 | Category 4 |
|---|---|---|---|---|
| Central Commons | No Charge | $120/hr + Labor | $120/hr + Labor | $120/hr + Labor |
| Lobby | No Charge | $40/hr + Labor | $40/hr + Labor | $40/hr + Labor |
| Open Collaboration Room | No Charge | $50/hr + Labor | $50/hr + Labor | $50/hr + Labor |
| Small Conference Room | No Charge | $50/hr + Labor | $60/hr + Labor | $60/hr + Labor |
| Pitch Conference Room | No Charge | $100/hr + Labor | $100/hr + Labor | $100/hr + Labor |
| Medium Conference Room | No Charge | $70/hr + Labor | $70/hr + Labor | $70/hr + Labor |
| Terrance | No Charge | $40/hr + Labor | $40/hr + Labor | $40/hr + Labor |
Personnel Labor Rates
| Labor** | Cost Per Hour |
|---|---|
| Custodian | $40/hr |
| Security Specialists | $50/hr |
| Stage Manager (DHS Theater only) | TBD |
** The cost of personnel is charged to the customer for the event in its entirety, plus one hour; in most cases, an extra 30 minutes before the event starts and 30 minutes after the event ends
Equipment Fees for all Schools
| Equipment | Cost Per Event |
|---|---|
| Platform Riser | $20 |
| Sound System/Microphone | $40 |
| Microphone | $15 |
| Microphone (Wireless) | $25 |
| Rolling TV Stand | $25 |
| Stage Lights | $25 |
| Spotlight | $25 |
| Other Equipment | Call for price |
* Equipment rental is at the discretion of each school.